Free tool
Job application tracker spreadsheet for Excel
A spreadsheet template to track your job applications, one row per job: status, dates, follow-up, contact, next step. Download it as Excel or CSV, free and with no account: the file is created in your browser.
To go further, the Trakrio extension prepares your application on every job you open.
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Trakrio is an extension for your computer’s browser (Chrome, Firefox, Edge or Brave): it finds job offers across several job sites and prepares your applications.
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Trakrio is an extension for your computer’s browser (Chrome, Firefox, Edge or Brave): it finds job offers across several job sites and prepares your applications.
Trakrio is installed in this browser
Trakrio needs an update Update Trakrio
Know someone who is looking for a job? Tell them about Trakrio: these tools are free, and referring them rewards you both.
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Track your applications in 3 steps
Download the tracker
As Excel for the status drop-down and the calculated follow-up date, or as CSV for any spreadsheet app.
One row per application
On the day you apply, note the company, the job, the link and the date, and keep a copy of the job ad.
Update the status
Whenever you hear back, change the status and the last-news date: the follow-up column tells you when to write.
The tracker's columns
They are the ones recommended in our guide on how to track your job applications.
- Company and job title. So you never apply twice to the same place and you know which resume you sent.
- Job link and copy of the ad. Job ads are often taken down once the role is filled: keep the text or a PDF to prepare for the interview.
- Status. Picked from a list, always the same one: that's what lets you sort, filter and count.
- Sent on and last news. The two dates that tell you where each lead stands.
- Follow up from. Calculated automatically for a “Sent” or “No reply” application, ten days after the last news, and highlighted once the date has passed.
- Contact, next step and notes. Who to write to, what to do next, and what you sent.
The statuses in the list
- To apply: you're interested in the job; the application hasn't gone out yet.
- Sent: the application is out and you're waiting for a reply.
- No reply: still nothing, even after a follow-up.
- Interview: an interview is scheduled or has taken place.
- Offer received: the company has made you an offer.
- Accepted: you said yes.
- Rejected: the company said no: ask for feedback.
- Withdrawn: you dropped this application.
The file's second sheet lists these statuses and counts your applications in each.
When does the follow-up date fall?
Ten days after the last news, as in the Trakrio extension: a prompt to check in, not a deadline. When no timeline is given, advice often suggests waiting about two weeks, so adapt it to each company. Timelines and email templates are in our guide: when and how to follow up with a recruiter.
What if the tracker filled itself in?
With the Trakrio extension, every application you send is logged with the job ad as you saw it, plus the resume and cover letter you sent. Sacha flags follow-ups that are due and drafts the email, which you review and send yourself. See Trakrio's application tracking
Frequently asked questions
Does the tracker work with Google Sheets?
Yes: in Google Sheets, choose File › Import, then the downloaded Excel file. It also opens in Excel and LibreOffice Calc.
Is my data sent anywhere?
No. The file is created in your browser, with no AI and no server, and you fill it in on your own computer. The sample rows are fictitious: delete them once you add your applications.
Excel or CSV: which one should I pick?
The Excel file has the status drop-down, colours, filters and the calculated follow-up date. The CSV only has the columns: it opens anywhere, but without those helpers.
Can I add columns?
Yes, as many as you like: advertised salary, work mode, where you found the job… Just keep the statuses as they are: the colours and the follow-up date depend on them.
How many applications can it hold?
Three hundred rows are ready, with the status list and the follow-up date. Beyond that, copy the last row down.
How is it different from the Trakrio extension?
You fill in the spreadsheet by hand. The extension logs each application when you send it, keeps the job ad, resume and cover letter you sent, and reminds you to follow up. It's free too.
Application tracking with no typing
With the Trakrio extension, your applications log themselves, with the job ad, resume and cover letter you sent, and Sacha reminds you when to follow up.
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Free forever, no credit card
Trakrio is an extension for your computer’s browser (Chrome, Firefox, Edge or Brave): it finds job offers across several job sites and prepares your applications.